BFF Banking Group Support- Office Management Invia

Responsibilities

• Office Management: Coordinate day-to-day administrative and office activities to ensure the smooth operation of the company.
• Digital Document Management: Handle internal and external documentation and manage corporate archiving through dedicated electronic systems.
• Executive Support: Efficiently manage executives' calendars, organize meetings, and coordinate business travel arrangements for senior management.
• Process Optimization: Develop and implement internal procedures for the Executive Office.
• Internal Logistics: Administer and oversee the company vehicle fleet on an ongoing basis.

Requirements

• Strong Communication Skills: Ability to build relationships effectively and communicate information clearly.
• Attention to Detail: Organized, methodical, and highly accurate in carrying out tasks.
• Agile Mindset: Ability to adapt quickly to changing priorities and solve problems efficiently.
• Integrity and Trustworthiness: Discretion and strict adherence to confidentiality and professional secrecy requirements.
• Digital Competencies: Proficient in computer use, particularly the Microsoft Office Suite.
• Drive and Initiative: Positive attitude, proactive approach, and willingness to learn.

What We Offer

• A Stable Start: A fully paid 3-month internship with a genuine opportunity for an extended collaboration.
• Flexibility: Employment under a civil-law contract (Contract of Mandate / Umowa Zlecenie).
• Global Exposure: Daily work in an international environment.
• Practical Language Use: Opportunity to actively use foreign language skills, particularly English and Italian.
• Feedback Culture: Support from experienced team members, a collaborative work environment, and a positive team atmosphere.